Chasewater Railway Museum
 Chasewater Railway Museum

GDPR Statement

Chasewater Railway Museum GDPR Statement.

CHASEWATER RAILWAY MUSEUM

General Data Protection Regulation (GDPR)

Museum Privacy and Data Retention Policy

Effective from 25th May 2018, last updated 30th April 2019

This document describes the nature of personal information held by the Museum in relation to its curatorial and other activities; the manner in which it is held; the purposes for which it is held; the periods of time for which it is retained and the review mechanisms associated with them; and any particular circumstances which influence the retention of data.

Particulars of Museum Volunteers

* Contact details of museum volunteers: names, addresses, telephone numbers, email addresses.
* Held by means of Word document maintained by the Museum Management Committee (MMC) Convenor.
* Information on volunteers is required for Museum Accreditation.
* Information is removed with cessation of engagement with the Museum.
* Reviewed annually by the MMC Chairman.

Particulars of persons who have donated items to the Museum

* Use of item Museum Entry Forms (manual) and inventory database (electronic).
* To identify details of donors to maintain the integrity of the collection.
* To ensure and protect the provenance of historically significant objects.
* The Entry Form is retained in perpetuity.

Particulars of persons who have loaned items to the Museum

* Use of item Museum Loan Forms (manual) and inventory database (electronic).
* To identify owners of items on loan to ensure certainty of ownership.
* To ensure the avoidance of uncertainty regarding returned objects.
* Reviewed annually to identify loans due to terminate or be renewed.
* The Loan Form is retained in perpetuity.

Particulars of persons who have used Museum provided on-line resources

* Use of electronic databases integral to the resources provided for use.
* To identify details of users to enable functionality and provide services requested.
* To enable statistical analysis to improve the museum and its resources.
* To inform users of activities and Museum resources that may be of interest to them.
* The data is retained until the provider requests deletion, whereupon personal information is removed.
* Following removal from the live database(s) data may persist in system backups but will be removed upon data restoration should these backups be put to use.

Images, including photographs, scans, paintings and other media

* Images are held as an essential component part of the Museum's collections.
* Entry and loans procedures are as described above.
* Images of all museum objects are held with their respective inventory entries.
* Images of persons alive or deceased are held for archive and historical research purposes to assist with an understanding of the history of railways and tramways and the role played by their employees, and of the passengers and goods traffic conveyed by them.

Exemptions and Derogations from provisions of GDPR

* The UK can provide exemptions and derogations in relation to data processed for [inter alia] archive purposes and for historical research. These purposes are consistent with the Museum's responsibilities set out in the Articles of Association of the Chasewater Light Railway & Museum Company.
* This principle also includes the historical membership records of the Company and its predecessors, and other organisations depositing their archives with the Museum.
* Reference 1: Extract from Association of Independent Museums Guide to successfully managing privacy and data regulations in small museums.
* Reference 2: Extract from Information Commissioner's Office Guide to the GDPR

Right of Access

* Individuals have the right to access any personal data and supplementary information which may be held by the Museum.
* The right of access allows individuals to be aware of and verify the lawfulness of the processing of any such personal data.
* Requests for disclosure of information can be made free of charge to any member of the Museum staff, using any means of transmission.
* Once received, such requests shall be referred at the earliest opportunity to the MMC Convenor.
* Reference 1: Extract from Association of Independent Museums Guide to successfully managing privacy and data regulations in small museums.
* Reference 2: Extract from Information Commissioner's Office Guide to the GDPR

Date and Review of this Policy

* This policy document was originally approved by the MMC on 6th March 2018 and became effective on 25th May 2018 (the date upon which the Regulation came into force).
* Updated to add on-line resources section and approved by MMC on 30th April 2019.
* The contents of this document will be regularly reviewed and any necessary changes made from time to time.

Signed on behalf of the Chasewater Railway Museum Management Committee  MMC Convenor, 30th April 2019

Cookies Policy

Chasewater Railway Museum Cookies Policy.

CHASEWATER RAILWAY MUSEUM

Cookies Policy

Cookies and how they Benefit You

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites

Our cookies help us:

Make our website(s) work as you'd expect
In some cases Remember your settings during and between visits
Improve the speed/security of the site
Help us to improve our website and museum services by logging usage and enabling statistical analysis
Help us to develop and offer resources and activities related to the museum

We do not use cookies to:

Collect any personally identifiable information other than that we ask you to provide when registering for our services
Collect any sensitive information (without your express permission)
Pass personally identifiable data to third parties

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website(s), to mean that you are fine with this.

Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

Our cookies are non-optional and you should not use our website(s) if you do not wish us to use cookies.

Types of cookies we may depending on the website you use:

Website Function Cookies

Our own cookies

We use cookies to make our website work.
We use cookies to collect usage data for our web site(s).
There is no way to prevent these cookies being set other than to not use our site.

Third party functions

Some website(s) might, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video. Our site includes the following which use cookies:

No such cookies are used at present

Social Website Cookies

So you can easily 'Like' or share our content on the likes of Facebook, Twitter and Google+ we may include sharing buttons on our website(s).

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

Disabling these cookies will likely break the functions offered by these third parties

No such cookies are used on our Catalogue, but they are used on our main web site.

Anonymous Visitor Statistics Cookies

We may use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn't working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. Our Analytics programs also tell us if, on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before helping us to put more money into developing our services for you instead of marketing spend.

We may use Google Analytics to compile visitors statistics. Click here to find out more about the cookies that are set by Google Analytics.

You can use a tool to opt-out of all Google Analytics cookies, by visiting their web site for information.

No such cookies are used at present

Turning Cookies Off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies. Doing so however will likely limit the functionality of our's and a large proportion of the world's websites as cookies are a standard part of most modern websites

It may be that you concerns around cookies relate to so called 'spyware'. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive.

This Cookies Policy was adopted by the Museum Management Committee on the 30th April 2019 and will be updated and reviewed as required.

 

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